Equipment Sub-rentals / Re-rentals / Sub-hire / X-Hire

It doesn’t really matter what term you use to describe it, sub-rentals are always a complex process to manage without losing time or money. All rental businesses know that the cost of sub-renting equipment unnecessarily, or for too long (when your own equipment is now available and standing idle), is an expensive undertaking.

You need to decide whether your suppliers / vendors delivery directly to the customer’s job site on your behalf or bring the goods to you first with the inevitable additional transport charges this incurs. Is it better to risk direct customer contact with one of your competitors or simply keep the cost down.

There are the issues relating to customer billing, with vendor invoices coming in after the point when you want to invoice your customer, made even more complex if you are sub-renting equipment with operators and timesheets to take into account or machines with excess hour charges included.

To make things easier to manage rentalresult provides you with a number of standard controls:

* Control over what can be sub-rented, preventing the rental of low value equipment categories for example.

* Back to Back Purchasing options to tie sub-rental vendor agreements directly to rental contract lines. With standard reporting on vendor delivery status.

* The ability to designate each sub-rental agreement as delivery to Job Site or your Branch location with a single click.

* Automatic dispatch and contract update if the delivery is made directly to the customer’s job site.

* Tracking on sub-rented asset machine hours, including maintenance prompts

* Separation of vendor invoices from customer billing process so that you don’t have to wait for vendor invoices to arrive before invoicing the customer, with the ability to add additional unexpected charges as they occur.

* Automatic mandatory or optional return to vendor on off-rent including generating return paperwork for vendor or transport if required.

* Visibility of sub-rented assets throughout the system with complete asset tracking to the same detail as your own equipment

* Sub-rental profitability reporting

* Sub-rental vendor invoice tracking including ability to look for missing date ranges, or missing invoices for assets which have been off-rented but no final invoice received.

Categories: Rental Industry , Usability