Asset Lifecycle Management Modules

rentalresult software to manage your rental business

From purchase to disposal, depreciation to maintenance

At the heart of the rentalresult application lie the asset modules, which allow you to manage the lifecycle of an asset within your business. From the maintenance and workshop modules which allow you to capture, record and report on the costs associated with your assets during its lifetime, to the billing and purchasing modules which allow you to record initial cost and revenues, the system is designed to bring all the information back to an asset level to allow you to calculate return on investment (ROI). Fully integrated into the entire suite of applications, there is no double entry of information between modules, and postings for all asset register transactions can be automated to the GL.

Asset Life Cycle Key Features:

Asset Management:

• Manage Uniquely identifiable, Serialized, Bulk, Batched and Services (non quantity items eg delivery) across all rental, sales and purchasing modules with automatic asset register entries as appropriate
• Fully integrated with purchasing, purchase approval, rental, sales and workshop to allow for full asset-lifecycle inquiry and reporting.
• Store all cost, revenue and utilization information at the lowest asset level to allow for asset based profitability and ROI reporting.
• Multiple reporting grouping above the asset level to allow for summarized reporting at product type, group or multiple-user-defined levels.
• Multiple asset registers allowing differing statutory, bank and management depreciation policies to be stored and reported on.
• Revaluation routines to allow for changes to asset values. Ability to automatically revalue assets based on cost of refurbishment type services
• Fixed asset register for managing non-rental and non-consumable items.
• Asset physical and financial history available to all users.
• Management of inter-branch and inter company transfers including depreciation cost management.
• Full audit control of all financial and operational activities relating to assets.

Availability, Maintenance and Repair:

• Management of preventative and scheduled services automatically triggered by specific dates, time intervals, workflow status and/or clock/meter readings.
• Asset Controller providing:
  • complete visibility of asset availability, on-rent information
  • managing the standard workshop, maintenance, asset status and service unit capture functions against all your owned assets
  • Fitter/mechanic allocation
  • Conflict visibility (eg an asset due for service which is currently on rent)
  • View of upcoming rental reservations and sales allocations to assist in the prioritization of work.
• Integrated work orders into rental and sales modules for customer billing of installation services and damage management.
• Manage Warranty and Certification as well as printing out valid examination and test certificates at point of rental or sales dispatches.
• Create simple inspection records or more complex Job sheets incorporating multiple worksheets and itemized parts and labor usage.
• Fully integrated parts and inventory tracking including warehouse and bin location management
• Service 3rd party equipment as well as owned equipment
• Integrated into purchase ordering for parts and 3rd party servicing including preferred vendor management
• Ability to componentize assets automatically through specific workshop events. E.g. adding a new engine to an asset

Purchasing:

• Purchase order approval processes to control purchases by value
• Ability to control types of equipment that can be ordered on different transactions
• Complete re-rent or sub-rent process management from initial order to receipt and subsequent return to vendor
• Returns to vendor management to control returns of sub-standard or unwanted equipment including automatic update of the asset register
• 3 way matching process for all purchasing linking invoice value to PO price, and invoice quantity to goods receipt quantity
• Automatic Asset Register and GL updates based on receipts of goods, inventory and parts
• Automatic Goods received not Invoiced accruals in the GL
• Fully integrated back to back ordering in workshop, rental and sales orders
• Ability to tie purchase orders to specific assets and control postings in the ledger
• Ability to set up payment schedules against specific purchase orders to allow for payments to be made over time